Creating
Any member of the case team can add Case files.
Only the user who created it, or the case manager or system administrator, can modify/edit materials.
Go to the Case files section of the side navigation menu. You will see the Case files Register.
Click the "Add" button at the top right.
Fill the required fields in the Case file card.
If necessary, upload a file.
The "Source" field should contain information explaining where (place, publisher, author, distributor) the material came from. For example: The material "Service Agreement" should contain the source "Accounting Office of the company's central office". The field can also include a link to the web address.
The field "Description" should contain the conclusions: the full title with the dates why this material is needed; what exactly does it confirm and gives?
To finish, click the "Save" button.
Editing
To edit the File, open the card of the file you want, point to the field you want to edit. Click the pointer to activate the field editing mode.
Material evaluation
The evaluation of material involves determining whether the material can serve as evidence of a particular fact and whether it meets credibility requirements.
The credibility of material is the quality of the information, which ensures that it is reasonably free from errors and corrections and reflects appropriate information. The following factors may affect the reliability of the evidence:
Independence of the source of information.
Competence of the source of information.
Objectivity of events and phenomena, when there is no doubt about their reliability.
Reliability of evidence implies reliability, the ability to verify the truth and goodness of both the source and the method of obtaining the actual data, the reliability of the medium and means of fixation.
For example: according to the International Standard on Auditing (ISA 500) "Audit Evidence" four rules should be considered when assessing the reliability of evidence:
evidence obtained from external sources is more reliable than evidence obtained from internal sources;
evidence obtained from internal sources is more reliable if accounting systems and internal controls are effective;
evidence collected independently is more reliable than the evidence provided by the subject of verification;
evidence in the form of documents and written statements are more reliable than statements provided orally.
To rate the reliability of the File, you need to open the material card, find the material rating field and mark the appropriate number of stars up to three.
Low Reliability Score - The case team tested the source and received a positive result. However, in spite of this, the reliability of the material was questionable. The case team took steps to find evidence, refuted or compromised the reliability of the material, and was unable to find negative information. There is a high probability of additional material in the future that may negatively affect the reliability rating of the material.
Average Reliability Score - The source is verified and meets the criteria of independence and competence. However, there are still some doubts. However, this material is logically matched with other materials with a high reliability rating or its reliability is confirmed by many materials of medium reliability.
High reliability rating - the reliability of the file and its sources is not in doubt. Reliability is easily verified through several independent sources. The material can act as evidence. It is difficult or impossible to imagine circumstances that would disprove or compromise the evidence.
In order to classify the File as evidence, it must be marked on the File card itself.
Or in the Case Files Register
Evidence is the material on the basis of which it becomes possible for the case team and company management to establish the presence or absence of this or that fact or circumstance. That is, evidence is not a fact, not a circumstance, but factual data.
The main criteria for defining evidence are:
high or average assessment of the reliability of the material;
compliance with the general rules of evidence (guaranteeing completeness and clarity of the fixation) - the material does not prove anything;
refusal to include all sorts of assumptions in the evidence.
Therefore, as evidence can not be admitted materials executed properly, operational-investigative information without further verification, anonymous letters and statements by themselves, evidence obtained in the course of investigative actions in the absence of objective witnesses, etc.